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Virtual Assistance & Administration

A virtual assistant who looks after your inbox, diary and paperwork, so the small jobs get done and your time goes back to the work only you can do.

A virtual assistant managing a shared calendar and inbox on a laptop

Tasks this role can handle

Inbox and calendar

  • Sorting and prioritising email
  • Drafting routine replies
  • Scheduling meetings and reminders
  • Booking travel and appointments

Documents and data

  • Preparing documents from templates
  • Data entry and spreadsheet updates
  • Organising shared folders
  • Updating your CRM

Coordination

  • Following up with suppliers and clients
  • Keeping task lists up to date
  • Preparing meeting notes
  • Weekly summaries of what’s done

Business problems it helps solve

Your inbox runs your day

Routine emails are sorted and answered, and only the messages that need you are flagged.

Meetings clash or get missed

Your calendar is kept accurate, with reminders and preparation handled.

Paperwork piles up

Documents, forms and filing are kept current instead of waiting for a quiet weekend.

Follow-ups slip through

Suppliers, clients and colleagues get timely responses and reminders.

Example weekly workload

Illustrative only

One way a part-time week might be structured. Your assistant's week would be shaped around your own priorities.

Monday
Inbox triagePlan the week’s calendarFollow-up list
Tuesday
Supplier and client emailsDocument preparation
Wednesday
CRM updatesData entryFiling
Thursday
Quote and invoice follow-upAppointment bookings
Friday
Weekly summaryInbox tidy-upPrep for next week

Matching and onboarding

  1. Step 1

    Tell us what you need

    Share the tasks, hours and tools involved through a discovery call or enquiry form.

  2. Step 2

    Meet suitable candidates

    We shortlist people whose skills and availability match your brief, and you interview them.

  3. Step 3

    Choose your assistant

    You decide who’s the right fit. We help confirm the role outline, hours and start date.

  4. Step 4

    Onboard and get started

    We help plan access, handover notes and the first weeks so work begins with clear expectations.

Related services

FAQs

Questions about virtual assistance

Answers reflect our proposed approach. Anything in brackets will be confirmed before launch.

Ask us on a call

Let’s make room for what matters.

Tell us what's taking up your week. We'll talk through the work you could hand over and what the right support might look like.