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Operations & Executive Assistance

A capable right hand for busy owners: tracking projects, preparing meetings and documenting how things get done.

A virtual assistant managing a shared calendar and inbox on a laptop

Tasks this role can handle

Projects and priorities

  • Tracking projects, tasks and deadlines
  • Chasing updates from your team and suppliers
  • Keeping a clear list of your priorities
  • Preparing weekly status summaries

Meetings and communication

  • Scheduling meetings and preparing agendas
  • Taking notes and listing actions
  • Following up on action items
  • Preparing briefing documents

Processes and admin

  • Documenting how things get done with checklists and guides
  • Setting up simple templates and workflows
  • Keeping shared folders and tools organised
  • Admin support when onboarding new staff or contractors

Business problems it helps solve

Things fall through the cracks

Tasks and deadlines are tracked and chased so less depends on memory.

Meetings don’t lead to action

Notes and actions are captured and followed up after every meeting.

Everything lives in your head

How things get done is written down, so work is easier to hand over.

You’re the bottleneck

A capable right hand takes on coordination so you can focus on decisions.

Example weekly workload

Illustrative only

One way a part-time week might be structured. Your assistant's week would be shaped around your own priorities.

Monday
Weekly priorities listProject check-in
Tuesday
Meeting preparationSupplier follow-ups
Wednesday
Documenting a processUpdating the task tracker
Thursday
Meeting notes and actionsChasing updates
Friday
Weekly status summaryPlan next week

Matching and onboarding

  1. Step 1

    Tell us what you need

    Share the tasks, hours and tools involved through a discovery call or enquiry form.

  2. Step 2

    Meet suitable candidates

    We shortlist people whose skills and availability match your brief, and you interview them.

  3. Step 3

    Choose your assistant

    You decide who’s the right fit. We help confirm the role outline, hours and start date.

  4. Step 4

    Onboard and get started

    We help plan access, handover notes and the first weeks so work begins with clear expectations.

Related services

FAQs

Questions about virtual assistance

Answers reflect our proposed approach. Anything in brackets will be confirmed before launch.

Ask us on a call

Let’s make room for what matters.

Tell us what's taking up your week. We'll talk through the work you could hand over and what the right support might look like.